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Audit of Site's Safety, Health, Environment & Quality
SITE DETAILS
SECTION 1- SITE DOCUMENTATION
1.01 Health & Safety Policy & Statement available on site?
1.02 Is the Environmental Policy Statement available on site?
1.03 Other Current Company Policy Statements available on site?
1.04 Site Specific Risk Assessments & Method Statements in place?
1.05 Site Induction Procedure & Orientation process?
1.06 Local Procedures / Client Procedures in place?
1.07 Is the Don't Walk By Document in place for Hazards & Near Misses?
1.08 Is there access to the site's O&M documentation and Drawings?
1.09 Client's Fire Risk Assessment Document Available?
1.10 Asbestos Register obtained from Client?
SECTION 2 - CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)
2.01 Is the COSHH Register in place?
2.02 COSHH Safety Data Sheets in place?
2.03 Are all incumbent COSHH chemicals listed on the COSHH Register?
2.04 Are COSHH products properly and safely stored?
2.05 Is there suitable and correct COSHH signage in place?
2.06 Does the site team know the procedure for new COSHH assessments?
2.07 Does the site have harmful fumes, dusts, vapours, nanotechnology or germs?
2.08 Are site staff aware of the COSHH process and where to find info?
2.09 Has the Asbestos Register been reviewed in the last 12 months?
2.10 Are Gas cylinders Stored onsite? Are they correctly restrained?
SECTION 3 - WELFARE AND EMERGENCY PREPAREDNESS
3.01 Is the work area Covid-19 secure?
3.02 Is there a First Aid kit provided?
3.03 Are First Aid Officers' names displayed?
3.04 Is the incident and accident reporting process in place?
3.05 Site specific Fire Evacuation procedures in place?
3.06 Are Emergency Exits clear from obstructions to allow easy egress?
3.07 Are Fire Wardens' names displayed?
3.08 Are appropriate Fire Extinguishers located on site?
3.09 Are Toilet and Showering facilities provided? Are they adequate?
3.10 Are staff welfare facilities provided? Are they adequate?
SECTION 4 - ENERGY AND ENIRONMENTAL
4.01 Is the Quality, OH&S and Environmental Policy Statement on site?
4.02 Is Energy Management, Monitoring and Reporting in place?
4.03 Is there BMS Management of Plant to achieve maximum energy efficiency?
4.04 Is Carbon Emissions data being measured, e.g. Water, Gas and Electric usage?
4.05 Are any site activities resulting in pollution of Air, Soil or Water?
4.06 Is waste control and waste disposal in place on site? Does this include hazardous waste?
4.07 Is there a site specific Environmental Aspects document?
4.08 Are spill kits in place on site?
4.09 Is the Spill Procedure (or Vertex Spill Training Document) in place and displayed?
4.10 Is a plan in place for Fuel Interceptors to be inspected and emptied annually?
SECTION 5 - STATUTORY COMPLIANCE
5.01 Are there High Risk Pressure Systems on site? Is there a written scheme?
5.02 Is there a Test Equipment Register? Are Calibration Certificates in date?
5.03 Are Gas Safety Certificates for Boilers and Gas Pipework Soundness in date?
5.04 Portable Appliance Testing (PAT) and Electrical Test & Inspection (FWT)
5.05 Is Emergency Lighting monthly flick tests, and annual discharge tests in place?
5.06 Access Equipment (MEWP [IPAF] & Towers [PASMA]) and Lifting Equip. (LOLER)
5.07 Is there a Ladder Register and an Inspection regime in place?
5.08 Are Confined Spaces and Restricted Access areas identified? Is there a Register?
5.09 Water Hygiene: Is there a Water Risk Assessment for controlling Legionella?
5.10 Is there an F-Gas Register in place for Refrigeration Equipment?
SECTION 6 - SITE HAZARDS AND RISKS
6.01 Slips and Trips?
6.02 Falls (from height) and Impacts?
6.03 Height Restriction?
6.04 Sharp Edges?
6.05 Airborne Fibres & Materials
6.06 Lone Working?
6.07 Noise?
6.08 Electricity, and Rotating Machinery?
6.09 Hand Arm Vibration Syndrome?
6.10 Asbestos?
SECTION 7 - SPECIAL REQUIREMENTS
7.01 Are site staff completing the Vertex online Toolbox Talks?
7.02 If the site has Expectant Mothers, has a risk assessment been carried out?
7.03 Does the site have Young Persons? If so, has a risk assessment been completed?
7.04 Plant, Tools and Workstations
7.05 Is there a Register of Portable Hand Tools?
7.06 Does the site staff have any special DSE (Display Screen Equipment) requirements?
7.07 Are there any Cooling Towers on site? Are precaustions being taken to prevent Legionella?
7.08 Working at Height - are correct equipment and procedures being used?
7.09 Is there a Gas Suppression system? Are keys available to disable before entering the room?
7.10 Personal Protective Equipment (PPE) - has it been issued, and is it adequate for tasks?
SECTION 8 - HEALTH & WELLBEING
8.01 Housekeeping: Is there good housekeeping in all areas?
8.02 Musculoskeletal disorders (MSD)
8.03 Work related stress (WRS)
8.04 Repetitive strain injury (RSI)
8.05 Is chemical and biological water quality monitored on site for drinking water?
8.06 Is there awareness about Mental Health and Well-Being?
8.07 Does the site have Indoor Air Quality awareness?
8.08 Is there a dedicated eating place, with tables and chairs? Are there daily meal breaks?
8.09 Are indoor thermal environments comfortable to support wellbeing and productivity?
8.10 Are there storage lockers on site for use by staff?
SECTION 9 - CONTRACT ADMINISTRATION
9.01 M&E asset register current & up to date? Has it been uploaded on CAFM system?
9.02 Are monthly contract reports being Issued?
9.03 Are the monthly PPM statistics satisfactory (No less than 95% complete)?
9.04 Are there any outstanding PPM's for previous months? Check on CAFM system.
9.05 Are the Reactive works statistics proportional in relation to the PPM? (30:70 split)
9.06 Have all sub-contractor purchase orders been raised and issued?
9.07 Is there a quotation tracker that insludes status and date submitted to client?
9.08 Have subcontractors provided Risk Assessments for their activities?
9.09 Have subcontractors provided Method Statements for their activities?
9.10 Does site have an up to date out of hours Escalation Procedure?
SECTION 10 - TRAINING AND COMPETENCE
10.01 Is there a training matrix identifying training needs for site staff?
10.02 Is the Permit to Work (Safe System of Work) in place on site?
10.03 Have individuals that issue Permits to Work been appointed?
10.04 Are Authorised Persons (APs) appointed by (AE) for high risk activities on site?
10.05 Is there a lock-out tag-out (LOTO) kit on site, for safe isolations?
10.06 Are the site team aware of point of work (dynamic) risk assessments?
10.07 Does the site have complicated systems? Is there systems training in place for new staff?
10.08 Do site staff complete off-load Generator testing? Have the staff received site training?
10.09 Does the site carry out weekly Sprinkler tests? Have the staff received site training?
10.10 Is there any outstanding or overdue training for site staff?
FINAL SCORE
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